The 4 Cs of Technical Writing

The four Cs are clear, concise, complete, and correct writing. All four are imperative in both technical and business writing.

Clarity ensures your reader understands your communication without any difficulty. This means there are no obscure words that he or she must look up; there are no extraneous words that hide the real message; and there is a logical flow to the communication.

Conciseness is using as few words as possible to get the message across the the reader. In other words, leave out the adjectives unless they help clarify the message. Keep your sentences simple and to the point.

Completeness, of course, is ensuring the reader has all the information they need to understand the message, make a decision, and take an action. If you leave out something, the reader might make an incorrect decision.

Correctness is imperative. Do not mislead your reader. Reread your message before you send it, whether it is an e-mail message, letter, report, proposal, or any other document. Incorrect information can cost your company thousands, even millions, of dollars.

Published in: on January 12, 2009 at 7:00 AM  Comments (2)  

Hello world!

It has taken me a lot of time to get here. I finally came full circle and am back to the beginning.

I am a technical writer. I enjoy helping other technical writers and business writers improve their communication skills. That is what this blog is all about. In posts to follow, you will learn about what I call the “Four Cs of Technical Writing:”

  • Clear
  • Concise
  • Complete
  • Correct

If you can ensure your writing has these four characterists, you are on your way to improved communication.

Published in: on January 5, 2009 at 8:16 PM  Leave a Comment